Last Updated: July 11, 2026
The Qlearscape platform ("the Service") is owned and operated by WinActa, LLC, a Washington limited liability company doing business as Qlearscape ("Qlearscape," "we," "us," or "our"). By accessing and using the Service, you agree to be bound by these Terms of Service and all applicable laws and regulations. If you do not agree with any of these terms, you are prohibited from using or accessing this Service.
These Terms bind every individual who accesses the Service — the agency owner who subscribes AND each team member added to the agency's account. Each team member accepts these Terms upon their first access to the Service, and all certifications made in these Terms (including the license and permissible-purpose certifications in Sections 3 and 4) attach personally to the individual user and the login credential assigned to them. An agency owner who adds a team member is responsible for ensuring that team member reviews and accepts these Terms before using the Service.
Qlearscape is an Agency Operating System — a pre-quote data orchestration and lead intelligence platform designed exclusively for licensed insurance professionals. The Service provides access to aggregated data from multiple sources, including but not limited to driver's license records, vehicle registration information, property records, and other publicly available and licensed data sources.
Qlearscape is a pre-quote data orchestration and lead intelligence tool created exclusively to support licensed insurance professionals in the performance of their duties.
Qlearscape is NOT:
All data provided through Qlearscape is for informational purposes only. Users are solely responsible for independently verifying all information with the customer and the applicable insurance carrier prior to quoting, binding, or issuing any policy. Qlearscape does not guarantee that data is current, complete, or suitable for underwriting decisions.
Access to Qlearscape is restricted exclusively to individuals who hold a valid, active insurance license issued by their state's Department of Insurance, Office of the Insurance Commissioner, or equivalent regulatory authority.
By using Qlearscape, you certify that you hold a valid state-issued insurance license and that your use of this Service is consistent with the permissible activities authorized under that license.
Active License Verification: Qlearscape verifies the status of your state insurance license through authorized third-party producer databases at the time of registration and when you are added as a team member by your agency administrator. This verification confirms that the license information you provide corresponds to an active, valid insurance license on file with your state's regulatory authority.
By providing your license information, you expressly consent to this verification. If verification confirms an active license, your access will be granted and a verification record will be retained by Qlearscape for compliance purposes. If verification cannot confirm an active, valid license, access to the Service will be denied until a valid license can be verified.
Qlearscape maintains a record of all license verifications, including the date of verification, the license data confirmed, and the agency under which verification occurred. If you have been previously verified through another Qlearscape-affiliated agency, Qlearscape may rely on that prior verification record and update it with your new agency affiliation and the date of your new association, rather than conducting a new verification lookup.
As a condition of access, you agree to:
Qlearscape operates in full compliance with applicable federal and state laws. The regulatory framework governing your license was established by your state's insurance regulatory authority. Those rules existed before Qlearscape, and Qlearscape honors and supports those established guardrails. Your use of this Service does not create any new permissions beyond what your license already authorizes.
Any use of Qlearscape that is inconsistent with the terms and conditions of your state-issued insurance license is unauthorized and is solely your responsibility.
Certain data accessible through Qlearscape is protected under the Driver's Privacy Protection Act (DPPA), 18 U.S.C. § 2721 et seq., and equivalent state privacy laws. Access to such data is restricted to users with a permissible purpose as defined under applicable law.
By using Qlearscape, you acknowledge and certify that:
Violation of the DPPA may result in civil penalties, criminal prosecution, and liability for actual damages, punitive damages, and attorneys' fees. Qlearscape will cooperate fully with any investigation into alleged DPPA violations.
Qlearscape is a professional tool created for a specific purpose: to support licensed insurance professionals in serving their customers. You expressly agree NOT to use Qlearscape or any data accessed through the Service for any purpose other than legitimate insurance business activities.
Without limitation, you agree NOT to:
Qlearscape is designed exclusively for insurance purposes. Any use of this Service outside the scope of legitimate insurance business activities is unauthorized. If you choose to misuse this tool, you bear full and sole responsibility for your actions and any resulting consequences.
Qlearscape enforces single-session access. Each login credential supports one active session at a time. If a second login is attempted while a session is already active, the new login will be blocked until the existing session is ended. All data queries are logged to the individual credential that initiated them. You are responsible for all activity associated with your login.
While Qlearscape endeavors to provide accurate and up-to-date information, we do not warrant or guarantee the completeness, accuracy, or timeliness of any data provided through the Service. Data is aggregated from third-party sources, and Qlearscape is not responsible for errors, omissions, or delays in such data.
THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. YOU ACKNOWLEDGE THAT IT IS YOUR RESPONSIBILITY TO VERIFY ALL DATA WITH THE CUSTOMER AND APPLICABLE CARRIER BEFORE MAKING ANY BINDING DECISIONS.
Qlearscape does not guarantee uninterrupted availability of the Service. The Service may be temporarily unavailable due to maintenance, updates, third-party infrastructure outages, or circumstances beyond our control. Qlearscape is not liable for any losses arising from Service unavailability.
Qlearscape maintains comprehensive audit logs of all user activity on the platform. These records are maintained to ensure compliance, support regulatory oversight, and protect the integrity of the Service.
Qlearscape reserves the right to:
Qlearscape supports the regulatory bodies charged with protecting the public. We will cooperate fully and transparently with any agency performing its lawful duty.
To the maximum extent permitted by law, Qlearscape and its affiliates, officers, employees, agents, and partners shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of or inability to use the Service.
Qlearscape shall not be liable for any claims, damages, or losses arising from:
Liability cap. To the maximum extent permitted by law, Qlearscape's total aggregate liability arising out of or related to these Terms or the Service, from all claims combined and regardless of the theory of liability, shall not exceed the total subscription fees actually paid by your agency to Qlearscape in the twelve (12) months immediately preceding the event giving rise to the claim.
You agree to indemnify, defend, and hold harmless Qlearscape and its affiliates, officers, employees, agents, and partners from any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from:
This indemnification specifically includes any claims arising from your use of Qlearscape data for purposes other than legitimate insurance business activities, or any use that violates the DPPA or other applicable privacy laws.
Qlearscape operates on a subscription billing model. By providing a credit card or other accepted payment method and completing the subscription process, you authorize Qlearscape to charge your payment method on a recurring monthly basis for the applicable subscription fees.
Free trial and automatic conversion:
Subscription structure:
Payment policies:
By entering your credit card information during signup, you authorize Qlearscape to charge the card on file for all subscription fees, seat additions, and recurring charges as described in these Terms. Your credit card on file serves as your binding payment authorization.
An agency owner (superadmin) may discontinue their Qlearscape account at any time through the account settings interface. Qlearscape uses the term "discontinued" to describe an account that has been voluntarily closed by its owner. This is distinct from a suspension or termination initiated by Qlearscape.
Discontinuation process:
No grace period. If the superadmin demotes themselves without first promoting another user to superadmin, the agency has no superadmin on record. An agency without a superadmin cannot manage billing, add or remove team members, or perform administrative functions. Qlearscape is not responsible for restoring administrative access in this scenario. The departing superadmin should ensure a successor is in place before relinquishing their role.
Account discontinuation is a permanent action. Once an account is discontinued, the agency's access to the Service and to all agency data — including lead history, vendor analytics, agent performance records, and all associated data — ends permanently and cannot be reinstated. Following discontinuation, all data is handled in accordance with applicable law and the Privacy Policy.
Qlearscape-initiated termination: Qlearscape reserves the right to terminate or suspend your access to the Service immediately, without prior notice or liability, for any reason, including but not limited to breach of these Terms, suspected misuse of data, suspected DPPA violations, or loss of your insurance license. Upon termination, your right to use the Service will immediately cease.
Following a Qlearscape-initiated termination, agency data is handled in the same manner as a discontinued account: the agency's access to the Service and its data ends permanently, and all data is thereafter handled in accordance with applicable law and the Privacy Policy. Audit logs, access records, and compliance data are retained as described in the Privacy Policy.
If an agency that holds an active Qlearscape subscription undergoes a change of ownership (sale, merger, or transfer), the following terms apply:
Agency owners who plan to sell their agency should contact Qlearscape in advance to coordinate the ownership transfer process and ensure continuity of service for the incoming owner. Using the platform's transfer function preserves the agency's access to all of its history. Discontinuing the account ends that access permanently.
Qlearscape provides authorized administrators with the ability to export agency data in a standard format (JSON) for record-keeping, regulatory compliance, or archival purposes.
Exported data is provided for your records. It cannot be reimported, transferred, or used to reconstruct an account. If you are considering discontinuing your account, export your data first — once the account is discontinued, your access to the data and to the export function ends permanently.
Qlearscape offers a referral program that rewards existing agency subscribers for referring new agencies to the platform. Participation in the referral program is subject to the following terms.
14.1 Program Overview. An existing Qlearscape subscriber ("Referring Agency") may refer a prospective agency ("Referred Agency") to Qlearscape. Upon successful qualification (defined below), both the Referring Agency and the Referred Agency are eligible for a one-time billing credit of Fifty Dollars ($50.00) each, applied to their respective subscription invoices as described in this section.
14.2 Qualification — Referred Agency. A referral credit for the Referred Agency activates only when all of the following conditions are met:
If the Referred Agency cancels during the trial, fails to provide a valid payment method, or otherwise does not complete a paid transaction, no referral credit is generated for either party.
14.3 Credit Application — Referred Agency. The Referred Agency's $50.00 credit is applied automatically to their first paid invoice. For example, if the Referred Agency's base subscription is $100.00 per month, the first invoice after trial will be $50.00. The credit is consumed in full on this single invoice. From the second paid month onward, the Referred Agency pays the full subscription rate.
14.4 Credit Application — Referring Agency. The Referring Agency's $50.00 credit does not activate at the time of referral submission. The Referring Agency's credit activates only after the Referred Agency's first real payment has been successfully processed. Once activated, the credit is applied to the Referring Agency's next scheduled billing cycle. For example, if the Referring Agency's next invoice is $100.00, the invoice will be $50.00 for that cycle only.
14.5 Non-Stacking — One Credit Per Billing Cycle. Referral credits do not stack. Only one referral credit ($50.00) may be applied to any single billing cycle. If a Referring Agency has earned multiple referral credits (for example, by successfully referring three agencies), the credits are placed in a queue and applied one per month, in the order they were earned.
14.6 Minimum Charge — No Zero-Dollar Invoices. Regardless of the number of credits earned or queued, no invoice may be reduced below Fifty Dollars ($50.00). The maximum discount applied to any single billing cycle is $50.00. This minimum charge requirement exists because the subscriber's ongoing financial obligation to Qlearscape is what maintains the binding nature of this agreement. A $0.00 invoice would constitute a lapse in the contractual payment relationship and is therefore not permitted.
Referral credits are billing discounts, not cash payments, account balances, or transferable assets. They cannot be redeemed for cash, transferred to another agency, applied retroactively to past invoices, or used to offset any amount other than the Referring or Referred Agency's own Qlearscape subscription invoice.
14.7 Eligibility and Restrictions.
14.8 Referral Credit on Account Discontinuation. If a Referring Agency discontinues their account while referral credits remain in the queue, all unused credits are forfeited. Referral credits have no cash value and are not refundable, transferable, or payable upon account discontinuation. If a Referred Agency discontinues their account before their referral credit is applied, the Referring Agency's corresponding credit is still honored — the Referred Agency's first successful payment is the sole trigger.
14.9 Program Modification or Termination. Qlearscape reserves the right to modify, suspend, or terminate the referral program at any time, with or without notice. Credits earned and queued prior to program modification or termination will be honored. Changes to the referral program do not apply retroactively to credits already in the queue.
14.10 Compliance. Referral activity is logged in Qlearscape's compliance system. Each referral submission, credit activation, credit application, and credit consumption is recorded with timestamps, agency identifiers, and Stripe transaction references. This data is available to Qlearscape administrators for audit and regulatory purposes.
Qlearscape operates on a fully paperless basis. All communications between Qlearscape and its users — including but not limited to account notifications, billing statements, service updates, security alerts, legal notices, and support correspondence — are delivered exclusively via electronic means (email).
By using Qlearscape, you consent to receive all communications electronically and acknowledge that your email address on file is your sole point of contact with Qlearscape.
Your customer data belongs to your agency. In the course of using the Service, your agency inputs information about its customers and prospects — names, contact information, dates of birth, premium amounts, coverage details, and related records ("Customer Data"). As between your agency and Qlearscape, your agency owns its Customer Data. You grant Qlearscape a license to host, process, store, transmit, and display Customer Data solely as necessary to provide, maintain, secure, and improve the Service and to comply with law.
Your agency is solely responsible for its Customer Data, including having a lawful basis to collect it, input it into the Service, and use it — under your state's insurance regulations, applicable privacy laws, and your obligations to your customers. Qlearscape processes Customer Data on your agency's behalf and does not independently verify that your agency has the right to input it.
Uploaded documents. The Service allows authorized users to upload documents — including vendor billing records and carrier rate or filing documents — for processing and analysis. By uploading any document, you represent and warrant that: (a) you have the legal right to possess and share the document; (b) the upload does not violate any law, contract, confidentiality obligation, or third-party right; and (c) the document does not contain malicious code. You retain ownership of your uploaded documents and grant Qlearscape a license to store, process, extract, and analyze them to provide the Service. You are solely responsible for the documents you upload, and your indemnification obligations under Section 9 extend to any claim arising from your uploads.
Qlearscape may decline to process, or may remove, any uploaded content that it reasonably believes violates these Terms or applicable law.
Qlearscape may create and use aggregated, de-identified, or anonymized data derived from use of the Service — including usage patterns, lead-outcome statistics, vendor performance metrics, conversion benchmarks, and market trends — provided that such data does not identify your agency, your users, or any individual consumer.
You agree that Qlearscape may use such aggregated and de-identified data for any lawful business purpose, including operating and improving the Service, developing new features, producing industry benchmarks and analytics, and creating and distributing (including commercially) industry intelligence products. Aggregated and de-identified data is not Customer Data and is not subject to the data-handling terms that apply to Customer Data. Qlearscape maintains and uses de-identified data without attempting to re-identify it, except as permitted by law to test whether its de-identification processes are effective.
Plainly stated: your agency's records stay yours and stay private. What Qlearscape may use is the de-identified pattern layer — the industry-wide truths that no single agency's data reveals on its own — to build the transparency benchmarks this industry has never had.
The Service includes automated intelligence features — including coaching guidance, insights, scoring, and analytical summaries — that are generated in whole or in part by automated and machine-learning systems. These outputs are informational tools intended to support, not replace, your professional judgment.
Intelligence outputs are not legal, financial, regulatory, or professional advice, and are not a substitute for your obligations as a licensed insurance professional. Qlearscape does not warrant the accuracy or completeness of any automated output, and you are solely responsible for decisions made in reliance on them.
Qlearscape reserves the right to modify these Terms at any time. For material changes, we will notify users via email to the address on file before or at the time the change takes effect; non-material changes are effective upon posting. Your continued use of the Service after a change takes effect constitutes acceptance of the modified Terms. We encourage you to review these Terms periodically.
These Terms shall be governed by and construed in accordance with the laws of the State of Washington, the state in which WinActa, LLC is organized, without regard to its conflict of law provisions. Any disputes arising from these Terms or your use of the Service shall be resolved in the state or federal courts located in Washington, and you consent to the exclusive jurisdiction of such courts.
For questions or concerns regarding these Terms of Service, please contact:
Qlearscape Legal
Email: info@qlearscape.com
Last Updated: July 11, 2026
Qlearscape ("we," "us," or "our") is committed to protecting the privacy and security of our users. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our Agency Operating System.
When you register for Qlearscape, we collect:
We automatically collect comprehensive information about your use of the Service, including:
All user activity is logged and retained for compliance, audit, and regulatory cooperation purposes.
Qlearscape aggregates data from licensed third-party sources, including driver's license records, vehicle registrations, property records, and other authorized databases. This data is subject to the privacy policies, terms, and legal restrictions of those data providers, including the Driver's Privacy Protection Act (DPPA).
Agencies using the Service input information about their own customers and prospects — names, contact information, dates of birth, premium and coverage details, and related records. Qlearscape processes and stores this information on the agency's behalf to provide the Service. The agency controls this data, is responsible for its accuracy and lawful collection, and manages it under the Customer Data terms in Section 16 of the Terms of Service. Individuals with questions about records an insurance agency maintains about them should contact that agency directly.
We use collected information for the following purposes:
We do not sell, rent, or trade your personal information. We may share information in the following circumstances:
We implement industry-standard security measures to protect your information, including:
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
We retain your account information and usage data for as long as your account is active or as needed to provide the Service.
Audit logs, access records, and compliance data are retained for extended periods as required by law, regulatory obligations, and our agreements with data providers. These records may be retained indefinitely for compliance and regulatory cooperation purposes.
Upon account termination, your personal information is handled in accordance with applicable law. Retention and disposition are governed by legal, compliance, regulatory, and audit requirements, including our obligations to data providers and regulatory authorities.
Depending on your jurisdiction, you may have the following rights:
To exercise these rights, please contact us at info@qlearscape.com. Note that certain data, including audit logs and compliance records, may not be subject to deletion requests due to legal and regulatory requirements.
Several U.S. states — including California, Colorado, Connecticut, Texas, Virginia, Washington, and others — have enacted comprehensive privacy laws granting their residents specific rights regarding personal information. Depending on your state of residence, these may include the rights described above, as well as the right to opt out of the sale or sharing of personal information, the right to opt out of certain profiling, the right not to be discriminated against for exercising your privacy rights, and the right to appeal a denied request. Qlearscape does not sell personal information as defined under these laws.
Residents of these states may exercise their rights by contacting us at info@qlearscape.com. We will verify your identity and respond within the timeframe required by the applicable statute. If we deny your request, you may appeal by replying to our response; we will review your appeal and inform you of the outcome as required by law.
Qlearscape uses cookies and similar tracking technologies to enhance user experience, maintain session security, and analyze usage patterns. You may disable cookies through your browser settings, but this may limit certain features of the Service.
Qlearscape is a professional service intended for use only by licensed insurance professionals. The Service is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify users of material changes via email or through a prominent notice on the Service. Your continued use of Qlearscape after such changes constitutes acceptance of the updated Privacy Policy.
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
Qlearscape Privacy Team
Email: info@qlearscape.com